CASE STUDY:
Automating Invoice Processing in Distribution
Sporting Goods Direct Marketing & Distribution Company Reduced Operational Cost Through Invoice Automation
50
Reduction in Invoice Processing Overhead Costs
25
Improved Early Pay Discount Results
Business Challenge
- Multiple unique invoice types, each with their own processing needs, required significant manual processing and review
- Invoice payments to vendors were delayed due to complex and manual invoice processes
- Organization lacked visibility into the accounts payable cash flow due to manual invoice processing
- Early pay discounts weren’t being utilized due to the duration of the manual coding and approval process
Solution
- Provided strategic guidance to client in standardizing their unique business processes
- Implemented ingestion solutions, invoice routing, and business exceptions for all invoice types
- Delivered solutions for unique accounts payable business processes that couldn’t be standardized
- Enabled full visibility and comprehensive reporting for all invoices
- Integrated the client’s HR Org Chart for invoice approval standardization
Benefits & ROI
- Reduced invoice processing time by automating routing of invoices to the proper department
- Reduced manual changes to invoice approval routing details through an HR system integration
- Improved cash flow management through analytic and data assessment
- Utilized OCR technology to reduce manual data entry errors and automate validation with SAP data
- Improved efficiency by AP staff due to reduced invoicing processing time
