CASE STUDY:
Offshore Drilling Engineering Document Management
Global Offshore Drilling Organization improves ROI and safety with OpenText Enterprise Engineering Document Management
Business Challenge
- Client has global operations with drill ships and rigs deployed around the world with design, maintenance, and construction teams in the US and Asia
- Critical engineering drawings were stored on different file shares in multiple countries, making access to official versions of designs, standards, and procedures difficult
- Because users tended to create one-off folder structures from one asset (drill ship or rig) to the next, finding the required documents was a time-consuming process
- Change management processes were administered mostly through e-mail, limiting visibility to in-process changes and decision points solely to people on the distribution list
Solution
- Enabled the systematic management of all rig-related standards and engineering content through the OpenText platform
- Created a process for migrating existing information from legacy applications and file shares into the new standardized application workspace
- Ensured that authenticated users have access to current versions of drawings, standards, procedures, etc., while also limiting access to superseded information
- Provided mechanism to retain superseded information for historical reference
- Architected the solution and provided a blueprint for future integration with SAP
Benefits & ROI
- Simplified and streamlined document control processes by standardizing document taxonomies across the global organization
- Improved user self-service capabilities around reliably searching & locating relevant operational documents
- Reduced time and cost for drill ship and rig maintenance by providing the correct versions of controlled documents in real time to the users
- Improved global compliance by automating the process for managing document versions and retention
- Contributed to safety gains by ensuring that critical documentation is readily available
