What is OpenText VIM?

OpenText Vendor Invoice Management for SAP Solutions, usually shortened to VIM, is an invoice automation product that runs inside SAP ECC and SAP S/4HANA. SAP resells the same product as SAP Invoice Management by OpenText, a solution-extension arrangement in which SAP tests and supports the product alongside its own releases. VIM manages the invoice lifecycle in the SAP environment: intake, validation, business rules, exception handling, approvals, posting, audit history, and reporting.

Because VIM is embedded in SAP rather than connected to it, invoice data is validated against SAP master records directly, and approved invoices post straight to the financial accounting (FI) and materials management (MM) modules. VIM works alongside two related components that are worth keeping distinct: a capture product such as OpenText Core Capture receives invoices and extracts their data, and OpenText archiving preserves each document and links it to the SAP business record, which also keeps large document volumes out of the SAP HANA database where storage is expensive. The practical result is that your accounts payable (AP) team works in one system instead of moving between a separate automation tool and SAP.