What does VIM do after an invoice is approved?

After approval, VIM posts the invoice to SAP's FI and MM modules automatically, coded to the correct general ledger accounts and cost centers with full line-item detail. The posted invoice carries the vendor's payment terms and baseline date, and SAP's payment program pays it in the next payment run that falls within those terms. This handoff is where early payment discounts are won or lost: if validation and approval were fast enough, the payment run lands inside the discount window.

Payment status is visible inside SAP, so AP staff can answer supplier questions about invoice and payment status without leaving the system. VIM's supplier self-service goes further by letting vendors look up status themselves with a few reference fields, showing exactly what you choose to share, which removes most status inquiries from AP's day entirely. The invoice and its complete workflow record, including approvals, timestamps, comments, and exception history, archive together, and VIM can render the full workflow history into an audit-ready PDF attached to the record. For organizations connected to a supplier network such as SAP Business Network, invoice status can also sync to the supplier portal.