VIM eliminates most manual invoice data entry along with the work that surrounds it: comparing invoices against purchase orders and goods receipts, checking for duplicates, chasing approvers by email, filing and retrieving documents, answering supplier status calls, and assembling compliance documentation by hand. Your AP team shifts from keying and chasing to resolving genuine exceptions and managing vendor relationships.
The mechanics are straightforward. Capture replaces manual keying of header and line-item data. Automated matching replaces the manual comparison of invoices, purchase orders, and goods receipts. Routing rules deliver each exception directly to the person who owns the problem, which ends the email chains and phone calls spent finding the right resolver. Validated invoices post to SAP FI and MM automatically, and documents archive with a complete audit trail, so filing and retrieval disappear as manual tasks. One caution from our delivery work: the validation step where users correct capture results is also how the system learns, so treating it as a task to rush through gives up the accuracy gains that reduce manual work over time. Our client Magnera reduced invoice processing time by 65% after we deployed VIM with OpenText Core Capture across a global SAP landscape.